MHBA Online – Welcome!

 MHBA Election Time Is Near!!!!

In order to be eligible to participate (make nominations and vote) in the 2020 MHBA/MHYF election process, you will need to be a current paid Family member of the Miniature Hereford Breeders Association.  In order to run for one of the Board positions available in the MHBA and MHYF, you will need to hold a Member in Good Standings level of membership.  Our election period for the 2020 year will begin on Friday, February 28th at 11:59PM. At that time the MHBA Secretary will make an election roster and send all those on that list an email notifying them that the nomination forms will be mailed (Monday, March 2nd). If you have any questions regarding the 2020 MHBA/MHYF election process, please feel free to contact the MHBA Secretary via email. Thank You!

MHBA Positions 
Vice-President
Treasurer **
Region 2 Director, Region 5 Director and
Region 8 Director

MHYF Positions
Vice-President
Treasurer **
Director of Scholarships

** New for the 2020 election cycle: the offices of MHBA Treasurer and MHYF Treasurer  will have new applicant requirements.  See requirements below. 

 

MHBA and MHYF
Official Election Process

The election process for the Miniature Hereford Breeders Association (MHBA) and the Miniature Hereford Youth Foundation (MHYF) takes several months to complete. I would like to walk you through the steps that are taken to insure a proper election is provided.
The MHBA Secretary is constantly keeping accurate records of the Associations membership roster as this is critical to our election process. Prior to the election process beginning, the MHBA Secretary will contact the Accounting firm and complete all necessary contracting documents. On the day the election process is to begin (usually around March 1), the Secretary will make a list of all current eligible voting members who hold a paid Family Membership in the MHBA. Each of these members will then be sent by mail an official nomination packet (as per Article II, Section 10 of the By-Laws). This packet will include any nomination information needed (what positions are up for election, nomination criteria, nomination form, and the nomination return deadline, etc.).
Keep in mind that there are some stipulations that apply to the MHBA and MHYF elections regarding nominating and voting eligibility. Article III, Section 1 states that “to qualify for a position on the MHBA Board as well as one of the nine Regional Director positions, a candidate must be an individual and presently a Member in Good Standings (a MGS is an individual with a minimum of three consecutive preceding years as a paid Family member prior to the current election cycle).” Also, according to Article II, Section 11, “Executive Board of Directors may be nominated and voted on by all MHBA paid members holding a current Family Membership. Members of the nine Regions shall nominate and vote on members from their own Region to represent them as their corresponding Regional Director.”
When a member receives their official nomination packet, they are able to complete the nomination form and return to the MHBA Secretary via mail prior to the established nomination deadline. As the nomination forms are received by the MHBA Secretary, he/she will add the names to a Nomination Roster. After the nominee’s name is added to the roster, their vetting process begins with the MHBA and MHYF Secretaries working together to properly vet each individual nominated. During the vetting process the Secretaries check to see if the person holds a current “Member in Good Standings” status (being a current paid member for a minimum of three consecutive years or longer prior to the current election process) according to the MHBA By-Laws. If the nominee does not qualify, they are notified by their Secretary (MHBA or MHYF) and provided the reason for their non-qualification at that point. If the nominee does qualify to hold office, they are contacted and asked if they accept their nomination. If they accept the nomination, their name is moved to the official ballot list; if they decline, their name is moved to a declined nomination list. The completed nomination list as well as a list of all the positions that are available for the current election cycle is then sent by the Secretary to the independent Accounting firm to be used as the secondary double check.
After the nomination deadline has passed, and the nominees are vetted, the MHBA Secretary will make sure that all qualified candidate names are properly placed on the Official Ballot. The MHBA Secretary will then mail an Official Ballot packet to the independent Accounting firm, as well as to all eligible MHBA Family level memberships, with a return envelope to the MHBA’s Independent Accounting firm (Article II, Section 10). As members complete his/her ballot, it is important to note that the Official ballots are not returned to the MHBA Secretary or any other member of either Board. The ballots instead are mailed directly to the independent Accounting firm where they will be tallied. The results are blind tallied and the MHBA Secretary will never be informed of the votes submitted by individual members. The results of that tally will be sent directly to the MHBA Secretary only, where he/she will make record of the official results. It is then the Secretaries duty to contact each individual who has been officially elected and inform them of their selection. Candidates that were not elected will be notified and thanked for their participation in the MHBA/MHYF elections. The results of the election will then be made available to all MHBA members via several avenues (website, Facebook, email).
Whew….yes, it does take that long, but it is well worth it. The MHBA and the MHYF encourage our members to participate by voting in our election process.



New Treasurer position qualification requirements:

MHBA Elections 2020
Position Information
Position MHBA Treasurer
Term 2020-2022

Position  Summary
The Miniature Hereford Breeders Association invites nominees and
candidates for the MHBA Treasurer position. The Treasurer is an integral
component of the daily operations and future financial aspirations of the
Association. One of the goals of the MHBA Treasurer should be to protect
the MHBA’s finances to promote the continued long-term success of the
Association.

Position Duties
The MHBA Treasurer is tasked with several duties, which include but is not
limited to the following:
 Provide monthly and end-of-the-year reports to the MHBA Board.
 Participate in the monthly MHBA Board meetings.
 Invoicing sponsors and providing appropriate Tax information.
 Monitoring MHBA financial divisions to ensure ethical and competent
financial behavior.
 Submitting annual federal tax information.

Minimum Qualifications
 Be an MHBA member in good standing.
 Two years of experience including entering, compiling and/or reporting
financial information.
 Ability to communicate financial information effectively in oral and
written form to fellow Board members, superintendents of financial
divisions, and members (as applicable).
 Banking experience.
 Knowledge of cash management principles and procedures.
 Experience generating financial documents through MS Word, MS
Excel, QuickBooks, or other financial recordkeeping systems.
 Ability to work effectively independently and in team settings.
 Ability to handle confidential information appropriately.
 Lead work responsibilities.
 Coordination of financial procedures.

Preferred Qualifications
 Four years of experience in accounting or business recordkeeping and
or an accounting certificate or degree.
 Knowledge or experience of federal non-profit tax laws, filing
procedures, and accounting practices.
 Knowledge of or experience with non-profit organizations.
 Excellent customer service (essential for financial relationships).
 Demonstrable financial responsibility.
 Experience in a cashiering, billing, collections office, etc.
 Effective organizational skills and a proactive discipline.
 Ability to maintain information about multiple programs and to develop
division-level financial reports.
 Flexibility, creativity, and adaptability in problem-solving while
enforcing established policies and procedures.
 Demonstrable commitment to promoting the MHBA and the Miniature
Hereford breed.

Candidate Information
Candidates will be required to submit a recent resume detailing their
qualifications and interests in this position, as well as a short biography.

MHYF Elections 2020
Position Information
Position MHYF Treasurer
Term 2020-2022

Position Summary
The Miniature Hereford Youth Foundation invites nominees and
candidates for the MHYF Treasurer position. The Treasurer is an integral
component of the daily operations and future financial aspirations of the
Foundation. One of the goals of the MHYF Treasurer should be to protect
the MHYF’s finances to promote the continued long-term success of the
Foundation.

Position Duties
The MHYF Treasurer is tasked with several duties, which include but is not
limited to the following:
 Provide monthly and end-of-the-year reports to the MHYF Board as
well as the respective financial divisions.
 Participate in the monthly MHYF Board meetings.
 Invoicing sponsors and providing appropriate Tax information.
 Monitoring MHYF financial divisions to ensure ethical and competent
financial behavior.
 Applying for grants, requesting funds from donors, financial
interactions with corporations and digital payment systems.
 Submitting annual federal tax information.

Minimum Qualifications
 Be an MHBA member in good standing.
 Two years of experience including entering, compiling and/or reporting
financial information.
 Ability to communicate financial information effectively in oral and
written form to fellow Board members, superintendents of financial
divisions, and members (as applicable).
 Banking experience.
 Knowledge of cash management principles and procedures.
 Experience generating financial documents through MS Word, MS
Excel, QuickBooks, or other financial recordkeeping systems.
 Ability to work effectively independently and in team settings.
 Ability to handle confidential information appropriately.
 Lead work responsibilities.
 Coordination of financial procedures.

Preferred Qualifications
 Four years of experience in accounting or business recordkeeping and
or an accounting certificate or degree.
 Knowledge or experience of federal non-profit tax laws, filing
procedures, and accounting practices.
 Knowledge of or experience with non-profit organizations.
 Excellent customer service (essential for financial relationships).
 Demonstrable financial responsibility.
 Experience in a cashiering, billing, collections office, etc.
 Effective organizational skills and a proactive discipline.
 Ability to maintain information about multiple programs and to develop
division-level financial reports.
 Flexibility, creativity, and adaptability in problem-solving while
enforcing established policies and procedures.
 Demonstrable commitment to promoting the MHYF and the Miniature
Hereford breed.

Candidate Information
Candidates will be required to submit a recent resume detailing their
qualifications and interests in this position, as well as a short biography.

 

 

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Midwestern Miniature Hereford  Championship
Show and Sale

OHIO Beef Expo

March 21, 2020
Entries Due:  February 1, 2020

Show Information: Dan Wiley  614-738-2121                           Email: danwiley1@embarqmail.com                                                Sale Information: Gene Steiner  513-616-4086                        Email: gsteiner61@gmail.com