MINUTES – 2009 1st quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 1st quarter 2009  

The following document summarizes the voting actions taken by the MHBA Board of Directors in the first quarter of 2009.

A.     Fund Raising Committee

Proposal by President Jim Cole – The Miniature Hereford Breeders Association Board of Directors, upon majority vote, authorizes the President to establish a Fund Raising Committee.  The Fund Raising Committee is chaired by a member selected by the President and confirmed by the Board of Directors. The Fund Raising Committee shall be comprised of the Chairperson and four (4) other members selected by the Chairperson. The Fund Raising Committee shall propose to the Executive Board and Board of Directors fund raising initiatives to be undertaken by the MHBA.  The Fund Raising Committee, upon approval of the Board of Directors, will also be responsible to implement any approved fund raising initiatives. The Fund Raising Committee shall act in an advisory capacity to any Regional Director desiring to implement a fund raising initiative within their respective region. If this proposal is approved by the Board of Directors I am selecting Ronda Fowler as the Chairperson of the Fund Raising Committee and ask that the Board of Directors confirm my selection.

Motion by Greg Schulz to accept the proposal as presented.

Second by Fran MacKenzie.

“Yes” votes for formation of committee: Julie Sandstrom, Bev Strong, Fran MacKenzie, Lesta Kugeler, Steve Splitt, Charlotte Williams, Arlou Cox, Greg Schulz, Ben Lisby, Teresa Speer

“No” votes for formation of committee: None

“Yes” votes for Rhonda Fowler as chairperson: Julie Sandstrom, Fran MacKenzie, Lesta Kugeler, Steve Splitt, Charlotte Williams, Greg Schulz, Ben Lisby

“No” votes for Rhonda Fowler as chairperson: Arlou Cox, Bev Strong, Teresa Speer

The motion passed.

B.    Publishing Committee

Proposal by President Jim Cole – The Miniature Hereford Breeders Association Board of Directors, upon majority vote, authorizes the President to establish a Publishing Committee.  The Publishing Committee is chaired by a member selected by the President and confirmed by the Board of Directors. The Publishing Committee shall be comprised of the Chairperson and four (4) other members selected by the Chairperson.
The Publishing Committee shall propose to the Executive Board and Board of Directors
publishing initiatives to be undertaken by the MHBA.  The Publishing Committee, upon approval of the Board of Directors, will also be responsible to implement and manage any approved publishing initiatives.  The Publishing Committee shall act in an advisory capacity to any Regional Director desiring to implement any publication initiative within their respective region. I am selecting Ms. Judy Splitt as Publishing Committee Chairperson and
ask the Board of Directors to confirm my selection.

Motion by Fran MacKenzie to create a Publishing Committee as outlined by the President.

Second by Charlotte Williams.

“Yes” votes: Charlotte Williams, Fran MacKenzie, Greg Schulz, Lesta Kugeler, Julie Sandstrom

The motion passed.

C.    MHBA Show Funding

Motion by Charlotte Williams to establish a policy of matching funds for regional shows with a minimum of $500 and a maximum of $1500 per show.

Second by Fran MacKenzie.

Motion by Fran MacKenzie to table this motion, pending action by the Show Committee.

Second by Charlotte Williams

“Yes” votes to table the motion: Fran MacKenzie, Steve Splitt, Greg Schulz, Charlotte Williams

The motion to table passed.

D. Publishing Committee Proposal

Publication Committee Proposal: We plan to cover the publication cost with advertising fees. That way we can offer the newsletter for free to the public.  We will have the newsletter online for public viewing (instead of hidden in the Members Only section), and also provide plenty of copies to hand out at shows, sales, exotic markets, beef auctions, rodeos, and local 4H/FFA groups.  A free publication will enjoy a much larger circulation, and that in turn will make the advertisement space worth a lot more money. The following figures are for a 24-page, full-color publication,

1,000 copies:

1.  Time – $480.  (Figured @ $20 per hour, estimate 1 hour per page.)
The first issue will most likely take longer due to initial set-up.

2.  Printing – $3,000.  (Printing companies really dislike printing less than 1,000 copies.  The estimates I’ve received are:  500 printed $2973; 1,000 printed $2988.  We might as well print 1,000 of them and distribute.)

3.  Domain Registration – $10 per year (if purchased through the GoDaddy account that currently holds www.mhbaonline.org).

4.  Website Hosting – $15 per month (if hosted the same way MHBA’s site is hosted)

6.  Advertising Income – $3,600 – $5,640.  (This is figured on the assumption that 50% of the newsletter will be advertising, based on suggested rates. Income range is due to different size ads and possible contract-per-year rate) Suggested ad rates per Issue: Back Cover Ad – $500 Center Fold Ad – $400 per page or $700 for both. Full page  –  $300 Half  –  $165 Quarter  –  $105 Business card  –  $60 4 issue contract rate: 20% discount —————————

Suggested Publication Dates:  January 1, April 1, July 1, October 1

Deadlines for Ads:  December 1, March 1, June 1, September 1

Article Deadlines:  December 20, March 20, June 20, September 20

Suggest printing 1,000 copies initially.  This can be increased as funds/distribution allows. MHBA can and should create a publication that will promote Miniature Herefords while supporting itself.

The figures above are estimates, and there are many variables that will skew them.  Pages per issue, copies per issue, how many ads we choose to give out free, printing rates fluctuate a little and these quotes are from November ’08. Suggested ad rates are structured such that the newsletter should breakeven without subsidy from MHBA dues; and the potential is there to actually raise funds.  The ad rates are reasonable, especially when you consider that the publication will be available to the world online and off – assuming everyone agrees to the suggestion of eliminating subscription fees.  Compare the ad cost to AHA’s rate of $1,150 per full-page ad.  We would like to see an expansion of circulation and provide this newsletter hard-copy to as many locales as possible. It is our sincere hope to produce the first issue of Miniature Hereford News in time for the show at Houston. In order for this to happen, we must move as quickly as possible.  ALL information must be submitted by Wendesday, February 25.  This allows 3 days for layout and approval, then two weeks for printing.

An example of an online issue is available here:
http://miniatureherefordnews.mhbaonline.org/index.php?option=com_flip… Please note this is ONLY an EXAMPLE!

Motion by Fran MacKenzie to accept the proposal from the Publishing Committee to produce the Miniature Hereford News.

Second by Charlotte Williams.

“Yes” votes: Greg Schulz, Arlou Cox, Fran MacKenzie, Charlotte Williams, Steve Splitt, Lesta Kugeler, Bev Strong, Julie Sandstrom

The motion passed.

E. California State Fair
Motion by Charlotte Williams to approve $500.00 funding for the California State Fair.

Second by Fran MacKenzie.

“Yes” votes: Charlotte Williams, Fran MacKenzie, Julie Sandstrom

The motion failed for lack of a quorum. 

F. California State Fair (2) 

Motion by Charlotte Williams to provide $500.00 funding for the California State Fair show.

Second by Arlou Cox.

“Yes” votes: Fran MacKenzie, Teresa Speer, Arlou Cox, Charlotte Williams, Steve Splitt, Julie Sandstrom, Lesta Kugeler, Bev Strong, Ben Lisby

The motion passed.

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