Category Archives: Minutes

MHBA Minutes 2nd – 4th Quarter 2012

The following document summarizes the voting actions taken by the MHBA Board of Directors in the second through fourth quarter of 2012.

A. Raise annual MHBA dues for a Family Membership to $75.00

Motion by Fran MacKenzie to raise annual dues for a Family Membership to $75.00. This membership will carry one vote in elections and one subscription to the Miniature Hereford News.

The motion was seconded by Bart Kendell.

“Yes” votes to raise dues to $75.00: Fran MacKenzie, Julie Sandstrom, Jim Cole, Ben Lisby, Justin Grady, Jami Bingham, Joe Bottini, and Bart Kendell.

“No” votes to raise dues to $75.00: Jayme Williams, Jerry DuVal, and Charlotte Williams.

The motion passed.

B. Add a Junior Membership for $15.00 per year

Motion by Fran MacKenzie to create a Junior Membership at $15.00 annually which would allow a Jr to participate in shows but not carry the benefits of a vote or magazine subscription.

The motion was seconded by Bart Kendell.

“Yes” votes to create a $15.00 Junior membership: Fran MacKenzie, Julie Sandstrom, Jayme Williams, Jerry DuVal, Jim Cole, Ben Lisby, Justin Grady, Jami Bingham, Joe Bottini, Bart Kendell, and Charlotte Williams.

“No” votes to create a $15.00 Junior membership: none

MHBA Minutes

MINIATURE HEREFORD BREEDERS ASSOCIATION
BOARD OF DIRECTORS
Summary – 1sr quarter 2012
by Charlotte Williams, Secretary
The following document summarizes the voting actions taken by the MHBA Board of Directors in the first quarter of 2012.

A. Regional Director – Region 2

Motion by Charlotte Williams to appoint Jayme Williams as Region 2 Director, effective March 1st, unless there is an objection by a majority of the Board.

The motion was seconded by Teresa Speer.

“Yes” votes to appoint Jayme Williams as Region 2 Director: Fran MacKenzie, Jerry Duval, Jami Bingham, Julie Sandstrom, Lesta Kugeler, Greg Schulz, Teresa Speer, Justin Grady, and Charlotte Williams

“No” votes to appoint Jayme Williams as Region 2 Director: none

The motion passed.

B. MHBA Logo

Motion by Fran MacKenzie to ask Cynthia Duval to re-work her winning logo ideas with the view of clarity, ease and reasonable cost to reproduce it.

The motion was seconded by Charlotte Williams.

“Yes” votes to ask Cynthia Duval to rework the logo: Jayme Williams, Charlotte Williams, Fran MacKenzie, Lesta Kugeler, Justin Grady, Jerry Duval, Teresa Speer, and Jami Bingham.

“No” votes to ask Cynthia Duval to rework the logo: none

Minutes – 2011 1st Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 1st quarter 2011

by Charlotte Williams, Secretary

 

 

The following document summarizes the voting actions taken by the MHBA Board of Directors in the first quarter of 2011.

 

A. San Antonio Stock Show

Motion by Jim Cole that the MHBA Sanction the Miniature Hereford
Show at the San Antonio Stock Show & Rodeo for the year 2011.  The San Antonio Miniature Hereford show will follow all rules outlined for
other sanctioned MHBA shows.

Second by Teresa Speer.

“Yes” votes to sanction the San Antonio Stock Show: Fran MacKenzie, Julie Sandstrom, Teresa Speer, Charlotte Williams, Steve Splitt, Arlou Cox, Lesta Kugeler, Jim Cole

“No” votes to sanction the San Antonio Stock Show: None

 

Minutes – 2010 4th Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 4th quarter 2010

 

 

The following document summarizes the voting actions taken by the MHBA Board of Directors in the fourth quarter of 2010.

 

A. Youth Committee

Motion by Greg Schulz that MHBA form a Youth Committee who will form a youth organization that will be a part of MHBA .  This youth group will have a youth board, elected by the youth members.  This youth organization will be a part of MHBA.  The purpose of this association will be for our youth to show our cattle.

Second by Fran MacKenzie.

“Yes” votes to form a Youth Committee: Bill Moreton, Fran MacKenzie, Arlou Cox, Julie Sandstrom, Lesta Kugeler, Charlotte Williams, Teresa Speer, Steve Splitt, Bev Strong

“No” votes to form a Youth Committee: None

B. Youth Committee Composition

Motion by Teresa Speer to establish leadership positions for the new Adult Youth board.  They would be as follows.

Adult Director

Adult Board member 1

Adult Board member 2

Adult Secretary

Adult Treasurer

 

After these positions are agreed upon, we would then choose qualified

candidates to fill these positions.

 

Second by Arlou Cox.

 

Amend by Greg Schulz to include only a Director, Secretary, and Treasurer.

 

Amendment second by Julie Sandstrom.

“Yes” votes to Youth Committee composition: Greg Schulz, Julie Sandstrom, Arlou Cox, Teresa Speer, Charlotte Williams, Fran MacKenzie, Steve Splitt, Bev Strong, Lesta Kugeler, Bev Strong

 

“No” votes to Youth Committee composition: None

 

The motion passed.

 

C. Announcement – Miniature Hereford Youth Foundation has received 501 (c) 3 status, allowing for tax deductible, charitable donations for youth programs and scholarships

 

Minutes – 2010 3rd Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 3rd quarter 2010

by Secretary Charlotte Williams

 

The following document summarizes the voting actions taken by the MHBA Board of Directors in the third quarter of 2010.

 

A. California Cow Palace Show

Motion made by Teresa Speer to sanction and sponsor, at $1000, a show at the Cow Palace in California.

Second by Fran MacKenzie.

“Yes” votes to fund the California Cow Palace Show: Arlou Cox, Teresa Speer, Bev Strong, Julie Sandstrom, Bill Moreton, Steve Splitt

“No” votes to fund the California Cow Palace Show: Greg Schulz,  Charlotte Williams, Fran MacKenzie, Lesta Kugeler.

The motion passed.

B. Funding for Other New Shows

Motion by Greg Schulz to sanction and sponsor the following shows at the following levels:

1.  State Fair of Texas (Sep 2010) – $1,000

2.  Tri-State Fair in Amarillo Texas (2010) – $1,000

3.  American Royal (2010) – $2,500

 

Motion amended by Greg Schulz to include:

4.  Oregon State Fair – $2,500

5.  San Antonio (2011) – $3,000

Second by Charlotte Williams.

“Yes” votes for funding new shows: Greg Schulz

“No” votes for funding new shows: Lesta Kugeler, Charlotte Williams, Fran MacKenzie,  Steve Splitt

The motion failed.

D. Revise Show Funding Policy

Motion by Teresa Speer to fund all new shows at the $1000 level.

Second by Fran MacKenzie.

Amended by Teresa Speer to revise the Show Funding Policy.

Second by Arlou Cox.

“Yes” votes to revise the Show Funding Policy: Charlotte Williams, Julie Sandstrom, Teresa Speer

“No” votes to revise the Show Funding Policy: None

The motion passed.

E. Change Show Funding Policy Terminology from “Breeder” to “Exhibitor”

Motion by Greg Schulz to change the Show Funding Policy terminology from quantity of breeders (all references to such) to quantity of exhibitors.  The definition of an exhibitor is the person who enters the cattle in the show as listed on the entry form.

Second by Fran MacKenzie.

“Yes” votes to change the Show Funding Policy terminology from :breeder” to “exhibitor”: Bill Moreton, Charlotte Williams, Teresa Speer

“No” votes to change the Show Funding Policy terminology from “breeder” to “exhibitor”: None

The motion passed.

F. Sanction 2010 Tri-State Fair in Amarillo, TX

Motion by Charlotte Williams to sanction the 2010 Tri-State Fair in Amarillo, TX.

Second by Fran MacKenzie.

“Yes” votes to sanction the 2010 Tri-State Fair in Amarillo, TX: Lesta Kugeler, Julie Sandstrom, Arlou Cox, Steve Splitt, Greg Schulz, Charlotte Williams, Fran MacKenzie, Bill Moreton, Bev Strong

“No” votes to sanction the 2010 Tri-State Fair in Amarillo, TX: None

The motion passed.

G. Funding for American Royal Show in Kansas City, MO

Motion by Greg Schulz to fund the American Royal show in Kansas City, MO with $1500.

Second by Lesta Kugeler.

“Yes” votes for funding the American Royal: Fran MacKenzie, Bill Moreton, Greg Schulz, Steve Splitt, Julie Sandstrom, Lesta Kugeler, Fran MacKenzie, Arlou Cox, Bev Strong, Teresa Speer, Ben Lisby

“No” votes for funding the American Royal: Charlotte Williams

The motion passed.

 

Minutes – 2010 1st Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 1st quarter 2010

 

 

The following document summarizes the voting actions taken by the MHBA Board of Directors in the first quarter of 2010.

  1. A.     Miniature Hereford Youth Foundation

Motion by the Region 7 Director Lesta Kugeler proposing the formation of the Miniature Hereford Youth Foundation, MHYF, as the education arm of the MHBA to promote youth participation in the breeding, raising, showing, and marketing of Miniature Herefords. This organization will be formed as a 501(c)(3) and will then be able to accept charitable donations and apply for grants to fund scholarships and educational programs.

Second by Fran MacKenzie.

“Yes” votes for MHYF: Bev Strong, Ben Lisby, Charlotte Williams, Arlou Cox, Fran MacKenzie, Greg Schulz, Teresa Speer, Steve Splitt, and Lesta Kugeler

“No” votes for Membership Extension: None.

The motion passed.

 

Minutes – 2010 2nd Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 2nd quarter 2010

 

 

The following document summarizes the voting actions taken by the MHBA Board of Directors in the second quarter of 2010.

 

  1. A.   2010 Election

The 2010 Election for Board officers was held with the following results:

Vice President – Diane Alu          7
Ali Petersen     58
Steve Splitt      66

Treasurer – Fran MacKenzie      94
Jo Young                  37

Regional Director, Region 1 -Bill Moreton   6

Regional Director, Region 4 – Julie Sandstrom  5

Regional Director, Region 7 – Peg Aldridge        8
Lesta Kugeler     17

 

B. American Royal Livestock Show

Motion by Fran MacKenzie to sanction the American Royal Livestock Show in Kansas City, MO in October 2010.

Second by Charlotte Williams.

“Yes” votes for the American Royal: Charlotte Williams, Fran MacKenzie, Greg Schulz, Teresa Speer, Steve Splitt, Lesta Kugeler, Julie Sandstrom, Bill Moreton, and Bev Strong.

“No” votes for the American Royal: None.

The motion passed.

 

  1. C.   Election Timing

 

Motion by Bev Strong that elections in future years be held in December and results announced at the Denver show.

 

Second by Arlou Cox.

 

“Yes” votes to change the timing of annual elections: Bev Strong, Arlou Cox, and Teresa Speer.

 

“No” votes to change the timing of annual elections: Lesta Kugeler, Charlotte Williams, Bill Moreton, Steve Splitt, Fran MacKenzie, Greg Schulz, and Julie Sandstrom.

 

The motion did not pass.

Minutes – 2010 1st Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 1st quarter 2010

 

 

The following document summarizes the voting actions taken by the MHBA Board of Directors in the first quarter of 2010.

  1. A.     Miniature Hereford Youth Foundation

Motion by the Region 7 Director Lesta Kugeler proposing the formation of the Miniature Hereford Youth Foundation, MHYF, as the education arm of the MHBA to promote youth participation in the breeding, raising, showing, and marketing of Miniature Herefords. This organization will be formed as a 501(c)(3) and will then be able to accept charitable donations and apply for grants to fund scholarships and educational programs.

Second by Fran MacKenzie.

“Yes” votes for MHYF: Bev Strong, Ben Lisby, Charlotte Williams, Arlou Cox, Fran MacKenzie, Greg Schulz, Teresa Speer, Steve Splitt, and Lesta Kugeler

“No” votes for Membership Extension: None.

The motion passed.

 

MHBA Board of Directors: 4th Quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION
BOARD OF DIRECTORS
Summary – 4th quarter 2009
The following document summarizes the voting actions taken by the MHBA Board of Directors in the fourth quarter of 2009.
A.Advertising
Motion by Treasurer Fran MacKenzie to approve the spending of $450.00 to place a 1/3 page ad in the Jan/Feb issue of Hobby Farms Magazine. $420.00 ad cost; $30.00 design.
Second by Charlotte Williams
“Yes” votes for Advertising: Greg Schulz, Lesta Kugeler, Julie Sandstrom, Charlotte Williams, Fran MacKenzie, Steve Splitt, Ben Lisby
“No” votes for Advertising: None.
The motion passed.
B.Membership Extension
Motion by Region 5 Director Bev Strong that anyone joining after October 1st is good for the following year.
Second by Charlotte Williams.
“Yes” votes for Membership Extension: Julie Sandstrom, Charlotte Williams, Fran MacKenzie, Steve Splitt, Greg Schulz, Lesta Kugeler, Ben Lisby
“No” votes for Membership Extension: None.
The motion passed.
C. 2010 Budget
Motion by Secretary Charlotte Williams to accept the budget for 2010 as proposed by Treasurer Fran MacKenzie.

Second by Greg Schulz.

Amendments moved by Fran MacKenzie
1)To increase the inflow from the Austin Auction to $3000.000
2)To budget $1000.00 to sponsor a Miniature Hereford division in the Texas Junior Livestock Association (TJLA) show circuit

Second by Charlotte Williams

“Yes” votes for the Amendments: Greg Schulz, Charlotte Williams, Fran MacKenzie, Ben Lisby, Steve Splitt

“No” votes for the Amendments: None.

The amendments passed.

“Yes” votes for the 2010 Budget: Steve Splitt, Lesta Kugeler, Charlotte Williams, Greg Schulz, Fran MacKenzie, Ben Lisby

“No” votes for the 2010 Budget: None.

The motion passed.

D. Miniature Hereford Breeders Junior Association
Motion by Region 7 Director Lesta Kugeler to form the Miniature Hereford Breeders Junior Association (MHBJA) as a 501 (c) 3 thereby giving us the opportunity to apply for grants that fund youth organizations and the ability to accept charitable contributions.

Second by Greg Schulz.

“Yes” votes for the MHBJA: Greg Schulz, Lesta Kugeler, Steve Splitt

“No” votes for the MHBJA: Ben Lisby, Teresa Speer, Fran MacKenzie, Charlotte Williams, Arlou Cox, Ben Railing, Bev Strong

The motion did not pass.

E.TJLA Miniature Hereford Division

Motion by Charlotte Williams to fund three years of Miniature Hereford classes at Texas Junior Livestock Association (TJLA) shows at $1000.00 per year.

Second by Lesta Kugeler

“Yes” votes for the TJLA Division: Greg Schulz, Lesta Kugeler, Fran MacKenzie, Charlotte Williams, Arlou Cox, Steve Splitt

The motion passed.

F.Austin Sale

Motion by Region 6 Director Greg Schulz for MHBA to sponsor a sale in Austin, Texas.

Second by Fran MacKenzie.

“Yes” votes for the Austin Sale: Greg Schulz, Lesta Kugeler, Charlotte Williams, Fran MacKenzie, Steve Splitt

“No” votes for the Austin Sale: None.

The motion passed.

G.Teleconference Elimination

Motion by President Jim Cole to eliminate teleconferences as a form of Board communication.

The motion died for lack of a second.

H. Teleconference Call

Motion by Region 8 Director Arlou Cox to have a teleconference meeting.

Second by Teresa Speer.

“Yes” votes for a Teleconference Call: Arlou Cox, Teresa Speer

“No” votes for a Teleconference Call: Charlotte Williams, Steve Splitt, Greg Schulz, Lesta Kugeler, Fran MacKenzie

The motion did not pass.

 

 

Minutes – 2009 4th Quarter

        MINIATURE HEREFORD BREEDERS ASSOCIATION

                                    BOARD OF DIRECTORS

                                Summary – 4th quarter 2009  

The following document summarizes the voting actions taken by the

MHBA Board of Directors in the fourth quarter of 2009.

A.     Advertising

Motion by Treasurer Fran MacKenzie to approve the spending of

$450.00 to place a 1/3 page ad in the Jan/Feb issue of Hobby Farms

Magazine. $420.00 ad cost; $30.00 design.

Second by Charlotte Williams

“Yes” votes for Advertising: Greg Schulz, Lesta Kugeler, Julie

Sandstrom, Charlotte Williams, Fran MacKenzie, Steve Splitt, Ben

Lisby

“No” votes for Advertising: None.

The motion passed.

B.    Membership Extension

Motion by Region 5 Director Bev Strong that anyone joining after

October 1st is good for the following year.

Second by Charlotte Williams.

“Yes” votes for Membership Extension: Julie Sandstrom, Charlotte

Williams, Fran MacKenzie, Steve Splitt, Greg Schulz, Lesta Kugeler,

Ben Lisby

“No” votes for Membership Extension: None.

The motion passed.

C. 2010 Budget

Motion by Secretary Charlotte Williams to accept the budget for 2010

as proposed by Treasurer Fran MacKenzie.

Second by Greg Schulz.

Amendments moved by Fran MacKenzie

1)     To increase the inflow from the Austin Auction to $3000.00

2)     To budget $1000.00 to sponsor a Miniature Hereford division

in the Texas Junior Livestock Association (TJLA) show circuit

Second by Charlotte Williams

“Yes” votes for the Amendments: Greg Schulz, Charlotte Williams, Fran MacKenzie, Ben Lisby, Steve Splitt

“No” votes for the Amendments: None.

The amendments passed.

“Yes” votes for the 2010 Budget: Steve Splitt, Lesta Kugeler, Charlotte

Williams, Greg Schulz, Fran MacKenzie, Ben Lisby

“No” votes for the 2010 Budget: None.

The motion passed.

D. Miniature Hereford Breeders Junior Association

Motion by Region 7 Director Lesta Kugeler to form the Miniature

Hereford Breeders Junior Association (MHBJA) as a 501 (c) 3  thereby

giving us the opportunity to apply for grants that fund youth

organizations and the ability to accept charitable contributions.

Second by Greg Schulz.

“Yes” votes for the MHBJA: Greg Schulz, Lesta Kugeler, Steve Splitt

“No” votes for the MHBJA: Ben Lisby, Teresa Speer, Fran MacKenzie,

Charlotte Williams, Arlou Cox, Ben Railing, Bev Strong

The motion did not pass.

E.     TJLA Miniature Hereford Division 

Motion by Charlotte Williams to fund three years of Miniature Hereford

classes at Texas Junior Livestock Association (TJLA) shows at

$1000.00 per year.

Second by Lesta Kugeler

“Yes” votes for the TJLA Division: Greg Schulz, Lesta Kugeler, Fran

MacKenzie, Charlotte Williams, Arlou Cox, Steve Splitt

The motion passed.

F.     Austin Sale 

Motion by Region 6 Director Greg Schulz for MHBA to sponsor a sale in

Austin, Texas.

Second by Fran MacKenzie.

“Yes” votes for the Austin Sale: Greg Schulz, Lesta Kugeler, Charlotte

Williams, Fran MacKenzie, Steve Splitt

“No” votes for the Austin Sale: None.

The motion passed.

G.    Teleconference Elimination 

Motion by President Jim Cole to eliminate teleconferences as a form of

Board communication.

The motion died for lack of a second.

H. Teleconference Call

Motion by Region 8 Director Arlou Cox to have a teleconference

meeting.

Second by Teresa Speer.

“Yes” votes for a Teleconference Call: Arlou Cox, Teresa Speer

“No” votes for a Teleconference Call: Charlotte Williams, Steve Splitt,

Greg Schulz, Lesta Kugeler, Fran MacKenzie

The motion did not pass.   

Minutes – 2009 3rd Quarter

       MINIATURE HEREFORD BREEDERS ASSOCIATION

                            BOARD OF DIRECTORS

                        Summary – 3rd quarter 2009  

The following document summarizes the voting actions taken by the

MHBA Board of Directors in the third quarter of 2009.

A.     NILE Show Funding

Region 7 Director Lesta Kugeler requested $1500 funding for the

Northern International Livestock Exposition (NILE) in Billings, Montana.

Motion by Charlotte Williams to fund the NILE show in Montana.

Second by Fran MacKenzie

“Yes” votes for NILE Funding: Bev Strong, Julie Sandstrom, Ben Lisby,

Steve Splitt, Teresa Speer, Charlotte Williams, Arlou Cox, and Fran

MacKenzie

“No” votes for NILE Funding: None.

The motion passed.

B.    Oregon State Fair Funding

Region 8 Director Arlou Cox requested an additional $500 for the

Oregon State Fair for a total of $1500.

Motion by Arlou Cox for an additional $500 for the Oregon State Fair.

Second by Teresa Speer

“Yes” votes for Oregon State Fair Funding: Julie Sandstrom, Bev

Strong, Fran MacKenzie, Charlotte Williams, Arlou Cox, Ben Lisby,

Teresa Speer

“No” votes for Oregon State Fair Funding: None

The motion passed.

C. Membership Extension

Motion by Charlotte Williams to establish a policy that each $50.00

membership is for the calendar year (January 1st to December 31st) in

which dues are paid, unless dues are paid on or after October 1st, in

which case the membership will extend until December 31st of the

following year.

Second by Fran MacKenzie

The motion failed for lack of a quorum.

MINUTES – 2009 2nd quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 2nd quarter 2009  

The following document summarizes the voting actions taken by the MHBA Board of Directors in the second quarter of 2009.

A.     Show Committee Proposal

Proposal by the Show Committee –

MINIATURE HEREFORD SHOW QUALIFICATION CATEGORIES AND SHOW PAYOUT

* All show categories would be based on prior year’s show (the following list of breakdowns were based on 2008 shows)

* Entries entered but not shown would not be counted; Breeders entered but not showing would not be counted

* The payout breakdown for each category is only an example; the breakdowns for each of the 4 categories is based on the size of a show and allows for MHBA funds to be utilized for the benefit of the most breeders at any show ( prevent a payout of $1500 to a show with 4 breeders or less).

* Steer classes are not included in the buckle breakdown, but could be worked into the show budget, if desired.

SUPER MAJOR SHOW:  ($8000)
Requires a minimum of 30 breeders and 125 head shown

21 divisions or more x 2 (Champion & Reserve Champion Prizes)                        50 Prizes x $100/each                                                                        $5,000      4 buckles @ $150 each (Grand & Reserve Champion Females & Bulls)  $   600
Premium payout                                                                                  $2,000  Total                                                                                                   $7,600

MAJOR SHOW:   ($4500)
Requires a minimum of 25 breeders and 75 head shown Up to 20 divisions x 2 (Champion & Reserve Champion Prizes)
40 prizes x $50/each                                                                               $2,000
4 buckles @ $140 each (Grand & Reserve Champion Females & Bulls)      $   560
Premium payout                                                                                      $1,500 Total                                                                                                      $4,060

MINOR SHOW:   ($3000)
Requires a minimum of 15 breeders and 45 head shown

Up to 15 divisions x 2 (Champion & Reserve Champion Prizes)
30 prizes x $35/each                                                                             $1,050
4 buckles @ $115 each (Grand & Reserve Champion Females & Bulls)    $   460
Premium payout                                                                                   $1,490 Total                                                                                                   $3,000

REGIONAL SHOW:   ($1500)
Requires a minimum of 8 breeders and 24 head shown

Up to 10 divisions x 2 (Champion & Reserve Champion Prizes)                            20 prizes x $25/each                                                                             $  500
4 buckles @ $100 each (Grand & Reserve Champion Females & Bulls)    $  400
Premium payout                                                                                   $  600 Total                                                                                                   $1,500

LOCAL SHOW:   ($400)
7 or less breeders

4 buckles @ $100 each (Grand & Reserve Champion Females & Bulls) Total                                                                                                  $400.00

 

EXAMPLE:  If the MHBA had sponsored the 2008 shows as listed below,
the total payout by the association would be

DENVER< COLORADO             $8000 (Super Major)
HOUSTON, TEXAS                            $4500 (Major)
AUSTIN, TEXAS                                 $3000 (Minor)
LOUISVILLE, KENTUCKY                  $3000 (Minor)
DES MOINES, IOWA                          $3000 (Minor)
BILLINGS, MONTANA                        $1500 (Regional) (*Not sponsored by  MHBA in 2008)
SACRAMENTO, CALIFORNIA          $ 400 (Local)
SALEM, ORGEON                             $ 400 (Local)
YAKIMA, WASHINGTON                   $ 400 (Local)        (*Not sponsored by MHBA in 2008)
Total           $24,200

Motion by Arlou Cox to accept the proposal as presented.

Second by Lesta Kugeler.

“Yes” votes for Show Committee proposal: Charlotte Williams, Steve Splitt, Fran MacKenzie, Greg Schulz, Lesta Kugeler, Julie Sandstrom

“No” votes for Show Committee proposal: Arlou Cox

The motion passed.

B.    Elections

Elections were held for the offices of President and Secretary. Jim Cole was elected President, and Charlotte Williams was elected Secretary, each for a two year term. A copy of the document certifying the election is attached.

C.    Iowa State Fair Funding

A request was made by Regional Director Bev Strong for $1000.00 for the Iowa State Fair to purchase prizes – including something special for the Celebrity Bull participants – jackets, buckles, and screen printed sweat shirts for each participating breeder and for sale.  Bills will be sent to the Treasurer.

Motion by Charlotte Williams to provide $1000.00 for the Iowa State Fair.

Second by Fran MacKenzie.

“Yes” votes: Steve Splitt, Lesta Kugeler, Arlou Cox, Julie Sandstrom, Teresa Speer, Charlotte Williams

“No” votes: NoneThe motion passed.

D. Central Washington State Fair Funding

Motion by Regional Director Arlou Cox to approve $400.00 sponsorship and funding for the Central Washington Fair.

Second by Fran MacKenzie

“Yes” votes: Bev Strong, Teresa Speer, Julie Sandstrom, Charlotte Williams, Fran MacKenzie

“No” votes: None

The motion passed.

 

 

MINUTES – 2009 1st quarter

MINIATURE HEREFORD BREEDERS ASSOCIATION

BOARD OF DIRECTORS

Summary – 1st quarter 2009  

The following document summarizes the voting actions taken by the MHBA Board of Directors in the first quarter of 2009.

A.     Fund Raising Committee

Proposal by President Jim Cole – The Miniature Hereford Breeders Association Board of Directors, upon majority vote, authorizes the President to establish a Fund Raising Committee.  The Fund Raising Committee is chaired by a member selected by the President and confirmed by the Board of Directors. The Fund Raising Committee shall be comprised of the Chairperson and four (4) other members selected by the Chairperson. The Fund Raising Committee shall propose to the Executive Board and Board of Directors fund raising initiatives to be undertaken by the MHBA.  The Fund Raising Committee, upon approval of the Board of Directors, will also be responsible to implement any approved fund raising initiatives. The Fund Raising Committee shall act in an advisory capacity to any Regional Director desiring to implement a fund raising initiative within their respective region. If this proposal is approved by the Board of Directors I am selecting Ronda Fowler as the Chairperson of the Fund Raising Committee and ask that the Board of Directors confirm my selection.

Motion by Greg Schulz to accept the proposal as presented.

Second by Fran MacKenzie.

“Yes” votes for formation of committee: Julie Sandstrom, Bev Strong, Fran MacKenzie, Lesta Kugeler, Steve Splitt, Charlotte Williams, Arlou Cox, Greg Schulz, Ben Lisby, Teresa Speer

“No” votes for formation of committee: None

“Yes” votes for Rhonda Fowler as chairperson: Julie Sandstrom, Fran MacKenzie, Lesta Kugeler, Steve Splitt, Charlotte Williams, Greg Schulz, Ben Lisby

“No” votes for Rhonda Fowler as chairperson: Arlou Cox, Bev Strong, Teresa Speer

The motion passed.

B.    Publishing Committee

Proposal by President Jim Cole – The Miniature Hereford Breeders Association Board of Directors, upon majority vote, authorizes the President to establish a Publishing Committee.  The Publishing Committee is chaired by a member selected by the President and confirmed by the Board of Directors. The Publishing Committee shall be comprised of the Chairperson and four (4) other members selected by the Chairperson.
The Publishing Committee shall propose to the Executive Board and Board of Directors
publishing initiatives to be undertaken by the MHBA.  The Publishing Committee, upon approval of the Board of Directors, will also be responsible to implement and manage any approved publishing initiatives.  The Publishing Committee shall act in an advisory capacity to any Regional Director desiring to implement any publication initiative within their respective region. I am selecting Ms. Judy Splitt as Publishing Committee Chairperson and
ask the Board of Directors to confirm my selection.

Motion by Fran MacKenzie to create a Publishing Committee as outlined by the President.

Second by Charlotte Williams.

“Yes” votes: Charlotte Williams, Fran MacKenzie, Greg Schulz, Lesta Kugeler, Julie Sandstrom

The motion passed.

C.    MHBA Show Funding

Motion by Charlotte Williams to establish a policy of matching funds for regional shows with a minimum of $500 and a maximum of $1500 per show.

Second by Fran MacKenzie.

Motion by Fran MacKenzie to table this motion, pending action by the Show Committee.

Second by Charlotte Williams

“Yes” votes to table the motion: Fran MacKenzie, Steve Splitt, Greg Schulz, Charlotte Williams

The motion to table passed.

D. Publishing Committee Proposal

Publication Committee Proposal: We plan to cover the publication cost with advertising fees. That way we can offer the newsletter for free to the public.  We will have the newsletter online for public viewing (instead of hidden in the Members Only section), and also provide plenty of copies to hand out at shows, sales, exotic markets, beef auctions, rodeos, and local 4H/FFA groups.  A free publication will enjoy a much larger circulation, and that in turn will make the advertisement space worth a lot more money. The following figures are for a 24-page, full-color publication,

1,000 copies:

1.  Time – $480.  (Figured @ $20 per hour, estimate 1 hour per page.)
The first issue will most likely take longer due to initial set-up.

2.  Printing – $3,000.  (Printing companies really dislike printing less than 1,000 copies.  The estimates I’ve received are:  500 printed $2973; 1,000 printed $2988.  We might as well print 1,000 of them and distribute.)

3.  Domain Registration – $10 per year (if purchased through the GoDaddy account that currently holds www.mhbaonline.org).

4.  Website Hosting – $15 per month (if hosted the same way MHBA’s site is hosted)

6.  Advertising Income – $3,600 – $5,640.  (This is figured on the assumption that 50% of the newsletter will be advertising, based on suggested rates. Income range is due to different size ads and possible contract-per-year rate) Suggested ad rates per Issue: Back Cover Ad – $500 Center Fold Ad – $400 per page or $700 for both. Full page  –  $300 Half  –  $165 Quarter  –  $105 Business card  –  $60 4 issue contract rate: 20% discount —————————

Suggested Publication Dates:  January 1, April 1, July 1, October 1

Deadlines for Ads:  December 1, March 1, June 1, September 1

Article Deadlines:  December 20, March 20, June 20, September 20

Suggest printing 1,000 copies initially.  This can be increased as funds/distribution allows. MHBA can and should create a publication that will promote Miniature Herefords while supporting itself.

The figures above are estimates, and there are many variables that will skew them.  Pages per issue, copies per issue, how many ads we choose to give out free, printing rates fluctuate a little and these quotes are from November ’08. Suggested ad rates are structured such that the newsletter should breakeven without subsidy from MHBA dues; and the potential is there to actually raise funds.  The ad rates are reasonable, especially when you consider that the publication will be available to the world online and off – assuming everyone agrees to the suggestion of eliminating subscription fees.  Compare the ad cost to AHA’s rate of $1,150 per full-page ad.  We would like to see an expansion of circulation and provide this newsletter hard-copy to as many locales as possible. It is our sincere hope to produce the first issue of Miniature Hereford News in time for the show at Houston. In order for this to happen, we must move as quickly as possible.  ALL information must be submitted by Wendesday, February 25.  This allows 3 days for layout and approval, then two weeks for printing.

An example of an online issue is available here:
http://miniatureherefordnews.mhbaonline.org/index.php?option=com_flip… Please note this is ONLY an EXAMPLE!

Motion by Fran MacKenzie to accept the proposal from the Publishing Committee to produce the Miniature Hereford News.

Second by Charlotte Williams.

“Yes” votes: Greg Schulz, Arlou Cox, Fran MacKenzie, Charlotte Williams, Steve Splitt, Lesta Kugeler, Bev Strong, Julie Sandstrom

The motion passed.

E. California State Fair
Motion by Charlotte Williams to approve $500.00 funding for the California State Fair.

Second by Fran MacKenzie.

“Yes” votes: Charlotte Williams, Fran MacKenzie, Julie Sandstrom

The motion failed for lack of a quorum. 

F. California State Fair (2) 

Motion by Charlotte Williams to provide $500.00 funding for the California State Fair show.

Second by Arlou Cox.

“Yes” votes: Fran MacKenzie, Teresa Speer, Arlou Cox, Charlotte Williams, Steve Splitt, Julie Sandstrom, Lesta Kugeler, Bev Strong, Ben Lisby

The motion passed.